1. Name

The name of the Association shall be University of Kerala Alumni Association. The Association shall be registered under the provision of the Travancore-Cochin Literary, Scientific and Charitable Societies Registration Act, 1955.

 

2. Office

The Office of the Association shall be at the Senate House Campus of the University of Kerala, Thiruvananthapuram.

 

3. Aims and Objectives

The aims and objectives of the Association shall be:

a) to foster and promote good relationship among the members of the Association.

b) to institute endowments, scholarships, prizes, medals, etc. to benefit students showing high proficiency in their studies and honour former students of the University.

c) to conduct endowment lectures, seminars and organize other academic activities.

d) to collect subscriptions, donations, gifts from members, non-members, Government, University and other institutions for furthering the aims and objectives of the Association.

e) to publish Newsletter, handouts, souvenirs and journals to strengthen communication between the Association and members;

f) to promote the welfare of the University.

g) to organize cultural and educational programmes and to conduct Alumni Day every year, and

h) to carry out such other activities as may be necessary for furthering the above aims and objectives.

 

4. Membership

a) All former Graduate and Post Graduate students of the University and affiliated Colleges/ Institutions are eligible to become Life Members of the Association on payment of Rs.500/-.

A member of the Association when joins in any of the ongoing courses of the University ceases to be a member of the Alumni Association during the period of the course.
The Membership of such a person will be restored immediately after the tenure of the course

 

b) All regular teachers of the Departments / Institutions / Centres of the University and the regular staff of the University are eligible to become life members of the Association on payment of Rs.500/-.

Their  Membership will be terminated on their retirement / resignation / dismissal / removal from service.

 

5. Administration

a) The administration of the Association shall rest in an executive committee,consisting of (1) an ex-officio President (2) a Vice-President (3) a General Secretary (4) two Secretaries (one of whom shall be a lady) (5) a Treasurer and (6) other members (nine members) elected by the General body. (7) The Public Relations Officer shall be an ex-officio member of the Executive Committee.

b) The Vice-Chancellor of the University shall be the Patron.

c) The Pro-Vice-Chancellor shall be the ex-officio President of the Association.

d) The term of office of the Executive Committee shall be for a period of two calendar years. The Registrar shall be the ex-officio Secretary of the Association.

e) A Committee once elected shall continue to hold office till a new committee assumes charge.

f) In case a vacancy arises in the post of any of the office bearers on account of resignation, death, etc. of an  office bearer the Executive Committee may nominate any person to such post from among the members of    the Executive Committee. Such nominated persons shall hold office till the election of the next Executive Committee.

g) In case an Executive Committee Member is absent from three consecutive meetings of the Executive Committee, without prior notice, he shall cease to be a member of the Executive Committee.

 

6. Meetings

a) General Body Meetings

(i) The annual General Body meeting shall be held every year in the month of January.

1. to elect the Executive Committee.
2. to examine statement of accounts.
3. to receive the annual report of the Association, and
4. to consider any amendments to the bye-laws.

(ii) The Executive Committee may convene General Body meetings as and when necessary.

(iii) Extraordinary meetings of the General Body shall be convened at the request of not less than one-third of  the total members, within two months after receipt of such request.

(iv) The quorum of a General Body meeting shall be one-third of total members or 50 members whichever is less.

(v) The meeting shall be conducted in the Senate Hall premises.

 

b. Executive Committee Meetings

(i) Meetings of the Executive Committee shall ordinarily be convened at least once in 3 months.

(ii) Meetings of the Executive Committee shall be convened on written request of not less than 7 members of the Executive Committee.

This shall be convened within 3 weeks of receipt of such request.

(iii) Quorum for a Meeting of the Executive Committee shall be 7 members.

 

c. General provisions regarding meetings.

(i) Seven days notice shall ordinarily be given for all meetings of the General Body / Executive Committee. The notice of the General Body meeting shall be published in two newspapers approved by the University.

(ii) In the absence of the President the Vice-President shall preside over the meetings of the General Body /  Executive Committee. In the absence of the President and Vice-President, a senior members of the Executive Committee shall preside over the meeting.

(iii) All decisions shall be on the basis of majority of votes. In case of equality of votes, the President of the meeting shall have a casting vote.

(iv) No member shall hold the same Office for more than two terms consecutively, except the Patron.

 

7. Duties of the Office Bearers

a) President

(i) The President shall have control over the affairs of the Association and preside over the General Body / Executive Committee meetings.

(ii) He shall have power to convene meetings of the General Body and the Executive Committee.

 

b) Vice-President

The Vice-President shall exercise the powers and perform the duties of President, in the absence of the President.

 

c) General Secretary

(i) The General Secretary shall receive all applications for membership and place them before the Executive     Committee for enrolling members.

(ii) He/She shall maintain proper registers and records, keep in safe custody all the official papers of the Association and attend to the day-to-day correspondence of the Association.

(iii) He/She shall convene the meetings of the General Body Executive Committee in consultation with the President and shall keep correct record of the same.

(iv) He/She shall prepare and submit the Annual Report of the activities of the Association for a calendar year before the 30th April of the succeeding year to the Patron, the Vice-Chancellor, University of Kerala.

(v) He/She shall perform all other functions as may be assigned to him/her from time to time by the President or the Executive Committee and incur expenditure as may become necessary.

 

d. Secretaries

(i) The Secretaries shall assist the General Secretary in the performance of his/her duties.

(ii) In the absence of the General Secretary, one of the Secretaries authorized by the President shall perform the duties of the General Secretary.

 

(e) Treasurer

(i) The Treasurer shall be incharge of all the funds of the Association and, all the connected accounts, books, receipt books, vouchers, passbooks etc.

(ii) The Treasurer shall have power to operate the account of the Association and to incur such expenditure as may be approved by the Executive Committee.

(iii) The Treasurer shall maintain proper records of all receipts and payments and such records shall be produced before the Executive Committee at its meetings.

(iv) The Treasurer shall get the annual statement of account prepared and audited by a qualified Chartered Accountant and place the same before the Executive Committee and the General Body for their approval.

(v) The Treasurer shall keep an imprest advance of Rs.500/- at a time to meet the incidental and unforeseen expenses. The balance amount shall be deposited in the State Bank of Travancore, Kariavattom Branch / University Office Campus Branch, in an account to be opened in the name of the Association and to be jointly operated by the General Secretary and the Treasurer.

 

8. Amendments

Any of the provisions of this Bye-laws may be amended by a two-third majority of the members present and voting at the General Body Meeting of the Association.

 

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